Assessment Tool Access Request

The Division of Student Affairs utilizes a variety of tools to support the Division's assessment efforts and commitment to continuous improvement. 

DSA Assessment Tool Access Request Form

Summary of Available Assessment Tools

  • System
    Access Notes
  • Owl Life 

    Promoting events and/or announcements, recording event attendance, and other admin features.
    • This form is only necessary when requesting system admin access to Owl Life.
    • This form is not required to request general Owl Life access. All active KSU NetIDs are automatically issued an Owl Life account. 
    • This form is not required to request access to an organization within Owl Life. 
  • Planning

    Annual Reports and 1-2-3 Assessment Plans for the Division of Student Affairs.
    • Access is based on departmental affiliation.
    • Request may be for only Annual Reports, Assessement Plans, or both.
    • In order to assign 'tasks' from Planning to users within your department, they will need to be given access to Planning.
    • Users may have Admin, Contributor, or Reviewer access. 
  • Insight

    Data Visualizations, Dashboards, and Analytics software that connects student enagement data with student demographic data to improve our holistic understanding of the student experience. 
    • Access is based on departmental affiliation.
    • Custom views can be created, via a Student Engagement Data Request, to meet specific data need.
  • Qualtrics

    Survey tool used to collect student feedback.
    • Users must request a Qualtrics account by visiting
    • After account creation, use the form below to request account be associated with the DSA Approval Flow for Qualtrics.
    • All DSA Qualtrics surveys must be reviewed by SPAA before they can be published. 

Strategic Planning, Assessment and Analysis is committed to reviewing and processing your request in a timely manner. SPAA works to process all complete and reviewed DSA Assessment Tool Access Requests within 5-7 business days.

  • Incomplete submissions will be returned to the requester and will result in a delayed processing time.
  • SPAA's processing timeline begins once your request has been approved by your next level supervisor.

In order to expedite the processing of your request you will want to review the following and gather the necessary materials and documentation required to complete your submission:

  • If your request for access request includes access to student-level data, you will need to locate and upload a copy of your Buckley Form (accessible via UITS Security Forms).
  • Copy of KSU Information Security Training Certificate of Completion (accessible via your Learning Transcript within OwlTrain) or USG Cybersecurity Training certificate.
  • Email address of your Department Head and Senior Leadership Team member (your Assessment Tool Access Request will be routed to your next level supervisor for review and approval prior to SPAA reviewing your request).
DSA Assessment Tool Access Request Form